Food Safety Manager
Opening, closing and service checks, equipment temperatures, corrective actions and food safety records.
THE PLATFORM
Everything your pub needs, working together.
Food safety, staff, bookings and customer experiences in one place.
Subscribe with 50% off01 / OPERATIONSReady for the day,
Ready for the day,
every day.
Make compliance part of your routine — not a last-minute panic.
Checks & reminders
Help your team see what's due and keep managers informed when something needs attention.
Operational reporting
Review the status of daily work and keep records together without needing accounting or sales records.
02 / YOUR TEAMPeople first.
People first.
Chaos last.
Give your team a clear place to see shifts, complete checks and get started.
Rotas & availability
Build rotas, view availability and help staff know when they're needed.
Staff onboarding
Keep joining details, policies and acknowledgements in one secure workflow.
Time & attendance
Record who is working and support shift-based operational handovers.
03 / YOUR CUSTOMERSTurn visits into
Turn visits into
regulars.
Make it easy for customers to discover, book and enjoy what's happening at your venue.
Reservations & deposits
Take bookings, configure deposit rules and manage reservations from your business dashboard.
Events & sports seats
Promote fixtures and events, manage reserved spaces and check guests in.
Digital menus & table ordering
Let guests browse your menu and, where enabled, order through the PubTools customer experience.
Loyalty & memberships
Give guests more reasons to return with offers, rewards and member benefits.
Real ale & community features
Show what's on at the bar and bring customers into local groups and activities.
04 / THE PUB ATMOSPHEREMore than
More than
another round.
Bring a bit of competition to the bar and keep pub nights lively.
PubTools Games
PubCub, Owari, Four in a Row and Naval Battle — games customers can join from their phones.
Darts scorer & Games TV
Shared games, live scores and pub TV screens that can follow along.
Hosted pub quiz
Run team quizzes with questions on screen and answers from phones.
TV promotions & beer festivals
Use selected display and event tools to bring more attention to what's happening in your venue.
SEE THE SOFTWARE
See how it works in the pub.
A closer look at the screen experiences behind PubTools. The Games TV image comes from The Woolpack; the ordering and dashboard previews are illustrative, so you can see the intended workflows without displaying private customer data.
Illustrative previewQR Table Ordering
Guests scan a code, open the correct table's menu, add items and review their order before checkout.
TABLE 12
SCAN TO ORDER
SCAN TO ORDERIt starts with a code on every table.
Guests scan their own table’s QR, choose from the menu and send the order to your team.
Illustrative example: this demonstration code opens feature information, not a live ordering checkout.Actual venue exampleGames TV
Games, venue identity, the join QR and what's on at the pub share one TV screen.
Illustrative previewDaily operations
A single view of checks, staff shifts and reservations, with access controlled by venue permissions.
WHAT EACH MODULE DOES
Useful tools. In plain English.
QR Table Ordering
Give tables their own QR codes. Customers see the menu, order through their phones and pay online. Your team sees the correct table and manages the orders in the business dashboard.
Games & Games TV
Customers scan the pub TV, one player starts the game and others join from their phones. The TV displays the match alongside your venue branding, events and other permitted promotions.
Food Safety Manager
Opening and closing checks, cleaning tasks, temperature records, reminders and an organised record for inspections. Staff see the checks they are authorised to complete.
Staff & Rota
Build and publish your rota, manage availability and show staff their shifts. Bring leave, onboarding and daily shift information into the same system.
Reservations
Accept table enquiries and bookings, set sessions and booking rules, take deposits where configured, and manage changes from the venue dashboard.
Events & Sports Seats
Promote what's coming up, manage seats or standing allocations and check guests in. Useful for busy fixtures, special events and ticketed experiences.
Loyalty & Rewards
Give returning guests rewards and offers through the customer app. Loyalty is a separate feature — it does not require enabling a paid membership scheme.
Real Ale Finder
Maintain the real ales on your bar, help guests find what's pouring and use those updates in your customer-facing displays where enabled.
TV Promotions
Show branded adverts, event reminders and selected venue content on connected venue screens when they are idle.
Darts Scorer
Track darts matches and scores on phones and show games on a connected TV. Keep this separate from the main PubTools Games catalogue.
Book Club & Community
Organise club activities and let customers find out what is coming up at your venue. Selected upcoming items can appear on venue displays.
Quick-play Quiz
Play short head-to-head trivia rounds from phones with the questions and results shown on TV.
Full host-led team quiz and payment flow are separate planned enhancements.Every venue sees only the modules included in its subscription and enabled for that business. Availability and third-party integrations depend on configuration.
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